Job Description

Construction Project Accountant

Position Overview

We are seeking a detail-oriented Construction Project Accountant to support both project accounting and corporate accounting functions for a growing commercial general contractor. This role is responsible for maintaining accurate financial records, supporting project profitability, managing day-to-day accounting operations, and ensuring financial accuracy across multiple active construction projects.

The ideal candidate has experience in construction accounting, understands project lifecycles from contract award through closeout, and enjoys partnering with Project Management, Operations, and Leadership to provide timely financial information that supports informed business decisions.

Why Join Our Team?

We are a growing, team-oriented company that values integrity, collaboration, and excellence. Our employees enjoy a positive, supportive work environment where contributions are recognized, ideas are welcomed, and professional growth is encouraged. If you're looking for a company with a strong culture and the opportunity to make an impact, we'd love to meet you.

Project Accounting

Job Cost Accounting

• Maintain accurate job cost records by project, phase, and cost code.
• Review and accurately code labor, materials, equipment, subcontractor, and other direct project costs.
• Ensure costs are recorded accurately, reconciled to project records, and allocated to the appropriate accounting period.
• Support project forecasting, estimated cost-to-complete (ETC), and job profitability analysis.

Project Billing & Accounts Receivable

• Prepare and process progress billings, retainage billings, time and material billings, change order billings, and final invoices in accordance with contract requirements.
• Verify billings using schedules of values, approved change orders, project progress, and contract requirements.
• Track project billings, retainage, customer receivables, and collections to support healthy project cash flow.
• Apply customer payments accurately and reconcile project billing activity.

Procore Administration & Project Financial Management

• Maintain accurate project financial data within Procore, including budgets, commitments, schedules of values, change orders, and cost reporting, ensuring alignment with the accounting system.
• Support Project Managers by providing timely financial information for budgeting, forecasting, profitability analysis, and operational decision-making.
• Maintain project documentation and compliance records, including subcontractor documentation, lien waivers, bonds, permits, certified payroll, and other contract requirements.

Project Reporting & Collaboration

• Assist with preparing recurring project financial reports, including job cost, WIP, profitability, budget vs. actual, cash flow, and estimated cost-to-complete analyses.
• Partner with Project Management, Operations, Estimating, Leadership, and the company's third-party accounting partner to ensure accurate financial information and support project planning, forecasting, and decision-making.
• Identify opportunities to improve project accounting processes, reporting, and internal controls.

Corporate Accounting

Accounts Payable & Accounts Receivable

• Manage day-to-day Accounts Payable and Accounts Receivable activities, including invoice processing, vendor payments, customer collections, account reconciliations, and vendor maintenance.
• Prepare vendor payments through check, ACH, or wire transfers, resolve billing discrepancies, and maintain vendor documentation, including W-9s and annual 1099 reporting.

Payroll Processing

• Process payroll accurately and on schedule while coordinating with the company's payroll provider as needed.
• Ensure employee hours, job codes, labor allocations, pay rates, deductions, payroll taxes, and related reconciliations are accurate and properly recorded.
• Support certified payroll reporting and other payroll-related compliance requirements, when applicable.

Cash Management & Financial Reporting

• Reconcile operating bank accounts, payroll accounts, credit cards, and other balance sheet accounts while investigating and resolving discrepancies.
• Prepare monthly financial statements, supporting reconciliations, and management reports.
• Assist with month-end and year-end close procedures, budgeting, financial analysis, and rolling cash flow forecasts.

Compliance, Tax & Internal Controls

• Maintain contractor licenses, business licenses, corporate filings, and other regulatory compliance requirements.
• Support payroll tax, sales tax, certified payroll, 1099 reporting, audits, and other federal, state, and local reporting requirements.
• Prepare schedules and supporting documentation for the company's CPA, tax preparers, auditors, and regulatory agencies.
• Maintain organized accounting, project, and compliance records while supporting continuous improvement of accounting procedures, internal controls, and administrative processes.

Preferred Qualifications

• 5+ years of construction bookkeeping or project accounting experience.
• Strong understanding of job costing, progress billing, retainage, WIP reporting, subcontractor accounting, and project profitability.
• Experience with QuickBooks Online, Procore, and Microsoft Excel, including financial reporting, pivot tables, and lookups.
• Knowledge of construction contracts, schedules of values, change orders, lien waivers, subcontractor compliance, and California contractor requirements.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent communication skills with the ability to collaborate effectively with Project Management, Operations, Leadership, external accountants, and other stakeholders.

Benefits

We value our employees and offer a competitive benefits package, including:

• Competitive salary
• Paid vacation and holidays
• Health insurance
• Dental insurance
• Vision insurance
• Simple IRA retirement plan with company participation
• Professional development and growth opportunities
• Collaborative, supportive, and team-focused company culture
• Opportunity to work on exciting commercial construction projects with an experienced and growing team

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